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       #1  

    Private Operations Letter for International Flying

    If your aircraft is registered in the name of a Corporation (LLC, Inc., etc.) and you plan to fly internationally, you should prepare a Private Operations Letter ESPECIALLY if the name of the corporation the aircraft is registered to hints at anything aviation related. The Private Operations Letter is not legally required but can save you from some potentially unpleasant situations in certain countries. The Private Operations Letter should accomplish the following points:
    > Use a Letterhead (Put some kind of logo if you don't have one), make it look official
    > Clarify the name of the corporation on the top of the letter and it should be identical to that on the Registration Certificate of the aircraft
    > State the tail number, make, model and serial number of the aircraft
    > State the name(s) of the crew (Yes, even if it is you) and the names should match those on the airman Certificates
    > State that the crew are authorized to fly this aircraft on international flights to the countries you plan to go to
    > State that the flight is only for private purposes and that all of those on board are the owner/family of owner/friends/employees of the company on the Registration Certificate (not a charter)
    > The owner or officer of the company should sign the document (yes, even if it is the pilot)
    > Get it NOTARIZED!!


    The point is to clarify that the aircraft is not stolen, that the crew is authorized to fly the aircraft outside the USA, that the flights are ONLY for private purposes (not charter) and clarifying the relationship of the crew and passengers to the owner of the aircraft.


    While we recommend that this become a standard practice for international flying, it is especially important in Mexico and other Latin American countries. The present Mexican federal government is in the process of turning over major parts of the government to Mexico's military, including civil aviation. What we are seeing is an across-the-board replacement of civil aviation employees by military staff at both at the central offices as well as at the airports. These military replacements know very little about civil aviation and consequently are interpreting the civil aviation laws in unique and inconsistent manners. Therefore, we strongly urge pilots flying to Mexico to take a Private Operations Letter with them.

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